Job VC

About the Company
Media Miami is an independent performance marketing company focused on building and scaling digital products.
Our core expertise lies in developing and growing media ecosystems for global audiences, with a strong focus on the U.S. market. We operate across key verticals, including finance, health, manifistation — delivering relevant insights, practical value, and highly engaging experiences.

Role Overview
The Marketing Operations Manager drives execution across newsletters, paid media, social, and growth. Acting as the link between strategy and execution, you'll coordinate cross-functional projects, optimise processes, and deliver initiatives on time and to a high standard — partnering closely with our email marketers to drive newsletter growth and engagement.
We're looking for someone proactive and ambitious, motivated to build best-in-class marketing programs while keeping work moving and continuously improving performance.

Key Responsibilities

Marketing Project Execution —
Drive initiatives from brief to completion across newsletters, paid, social, and growth, managing timelines, owners, and dependencies across parallel workstreams.
Newsletter Leadership & Performance —
Partner with the email team to drive newsletter growth end to end, and monitor performance to surface issues early.
Process, Systems & Reporting —
Build and maintain the trackers, cadences, and SOPs that keep the team executing consistently, with clear visibility into every initiative.
Team Leadership & Development —
Lead problem-solving and reviews, run calibrated check-ins, and coach the team to bring solutions, not just problems.
Quality Control & Follow-Through —
Act as the first review layer, validating work before it progresses, and keep every initiative moving through to completion.
AI & Smart Tooling —
Use AI to accelerate the workflow, evaluate new tools, and raise AI fluency across the team.

Requirements

Must Have
5+ years in project management, with direct experience running marketing initiatives
Marketing fluency: you understand how newsletters, paid, social, and growth work, and can contribute to strategy
Proven ability to manage multiple marketing workstreams simultaneously without dropping quality
Experience building and rolling out project management processes and SOPs across a team
Hands-on AI tool use in your daily work (hard requirement) — you use them to move faster and can describe exactly how
Strong problem-solving: root cause analysis, structured thinking, clear recommendations
Clear, structured communication — updates, escalations, and feedback are always actionable
Ownership mindset: you follow through, remove blockers, and drive progress without supervision
Organisational precision across multiple priorities, deadlines, and stakeholders at once
Excellent written and verbal English (C1 or above)
Ready to grow into a team leadership role as the marketing function scales

Nice to Have
Background in newsletter, media, affiliate, or performance marketing
Hands-on campaign experience — having run campaigns, not just managed the people who did
Workflow automation tools such as Make, Zapier, or similar
Project management tools: Notion, ClickUp, Asana, or Airtable
Email platforms, newsletter operations, or audience growth metrics
Experience working with designers, writers, QA teams, or cross-functional partners

We're looking for someone who:
Is proactive and ambitious, motivated to build best-in-class marketing programs
Takes ownership — follows through, removes blockers, and drives progress without supervision
Communicates clearly and in a structured way, with updates and feedback that are always actionable
Thrives in a fast-moving, high-execution environment
Pays close attention to detail and organisational precision across competing priorities
Is ready to grow into a team leadership role as the marketing function scales

What We Offer

Professional Growth
International and multicultural environment
Career development opportunities
Learning resources and corporate library
Work alongside a high-performing team
Access to modern tools and technologies

Benefits
Competitive salary
Paid vacation days
Paid sick leave days
Work-life balance
Team events and activities

Working Environment
Remote / Hybrid / Modern office in Poland
Complimentary snacks, drinks, and office perks
Friendly and supportive team
Comfortable workspace

Welcome to apply.
We look forward to meeting you!