Job VC
Operational Project Coordinator
Description
Lviv/Office
We are looking for a proactive and detail-oriented
Operational Coordination Specialist
to join our client’s (Defence/MilTech) team. In this role, you will support the successful execution of strategic and operational initiatives, ensure smooth cross-team collaboration, and help drive day-to-day operational excellence.
Key Responsibilities
Support implementation and standardization of departmental processes across locations.
Organize and coordinate onboarding of new team members, ensuring alignment with internal workflows and execution standards.
Ensure clarity on ownership: who is responsible for what, escalation paths, and decision-making frameworks across teams and geographies.
Act as an operational coordination point between the Delivery Manager and cross-functional stakeholders.
Support preparation and coordination of external events, presentations, and field activities, including communication with partner institutions, organizers, and hosting entities.
Support resolution of logistical tasks related to international teams, including coordination of equipment shipments, documentation, and operational readiness.
Assist in export-related processes where applicable (including coordination of documentation, dual-use goods considerations, and cross-border shipments).
Track operational milestones, documentation, compliance requirements, and execution status.
Identify bottlenecks, misalignment between teams, and operational gaps; initiate corrective actions.
Drive execution to completion with clear ownership and measurable outcomes.
Required Skills & Experience
Upper-Intermediate English or higher; confident communication with international teams and partners.
3+ years of experience in operations coordination, project coordination, or structured cross-functional roles.
Strong organizational skills and the ability to manage multiple parallel workflows.
Experience coordinating cross-department collaboration and clarifying areas of responsibility.
Understanding of logistical processes and cross-border operations.
High level of ownership and accountability for execution.
Ability to operate in dynamic, high-pressure environments with limited ambiguity tolerance.
Strong communication and stakeholder management skills.
Manage expectations of the stakeholders.
Nice to have:
Experience working with distributed international teams.
Experience supporting department scaling or organizational structuring.
Understanding of export processes, dual-use goods regulations, or hardware shipments.
Background in project management, defense tech, hardware, or technically complex environments.
Experience working closely with delivery or integration teams.
The company offers
:
Official employment with a competitive salary and clear, transparent terms of cooperation.
Paid vacation (24 calendar days per year) and paid sick leave.
Deferment from military service.
An atmosphere of trust, open communication, and leadership — initiative is welcomed, ideas are brought to life, and the team supports your progress.
Modern working equipment (MacBook or other preferred hardware).
English language classes.
Compensation for educational and training programs.
Team buildings and corporate events in a friendly and collaborative environment.
We are looking for a proactive and detail-oriented
Operational Coordination Specialist
to join our client’s (Defence/MilTech) team. In this role, you will support the successful execution of strategic and operational initiatives, ensure smooth cross-team collaboration, and help drive day-to-day operational excellence.
Key Responsibilities
Support implementation and standardization of departmental processes across locations.
Organize and coordinate onboarding of new team members, ensuring alignment with internal workflows and execution standards.
Ensure clarity on ownership: who is responsible for what, escalation paths, and decision-making frameworks across teams and geographies.
Act as an operational coordination point between the Delivery Manager and cross-functional stakeholders.
Support preparation and coordination of external events, presentations, and field activities, including communication with partner institutions, organizers, and hosting entities.
Support resolution of logistical tasks related to international teams, including coordination of equipment shipments, documentation, and operational readiness.
Assist in export-related processes where applicable (including coordination of documentation, dual-use goods considerations, and cross-border shipments).
Track operational milestones, documentation, compliance requirements, and execution status.
Identify bottlenecks, misalignment between teams, and operational gaps; initiate corrective actions.
Drive execution to completion with clear ownership and measurable outcomes.
Required Skills & Experience
Upper-Intermediate English or higher; confident communication with international teams and partners.
3+ years of experience in operations coordination, project coordination, or structured cross-functional roles.
Strong organizational skills and the ability to manage multiple parallel workflows.
Experience coordinating cross-department collaboration and clarifying areas of responsibility.
Understanding of logistical processes and cross-border operations.
High level of ownership and accountability for execution.
Ability to operate in dynamic, high-pressure environments with limited ambiguity tolerance.
Strong communication and stakeholder management skills.
Manage expectations of the stakeholders.
Nice to have:
Experience working with distributed international teams.
Experience supporting department scaling or organizational structuring.
Understanding of export processes, dual-use goods regulations, or hardware shipments.
Background in project management, defense tech, hardware, or technically complex environments.
Experience working closely with delivery or integration teams.
The company offers
:
Official employment with a competitive salary and clear, transparent terms of cooperation.
Paid vacation (24 calendar days per year) and paid sick leave.
Deferment from military service.
An atmosphere of trust, open communication, and leadership — initiative is welcomed, ideas are brought to life, and the team supports your progress.
Modern working equipment (MacBook or other preferred hardware).
English language classes.
Compensation for educational and training programs.
Team buildings and corporate events in a friendly and collaborative environment.