Job VC
Middle Office Support Specialist
Technologies
Description
Office Manager will be responsible for coordinating day-to-day office operations in Ivano-Frankivsk office, supporting employees, and contributing to an efficient, welcoming, and well-functioning workspace.
Temporary position, part-time (4 hours per day) in Ivano-Frankivsk.
Requirements:
1-3
years of experience in a similar role, preferably in a company with
50-100 employees;
Experience in organizing office services and supporting office operations;
Knowledge of Microsoft Office, and office equipment;
Experience with basic budget planning and expense tracking;
Strong verbal and written communication skills;
Ability to prioritize tasks and respond quickly to operational requests;
Good time management and attention to detail;
Intermediate English level or higher.
Client-oriented with a strong sense of ownership;
An effective communicator who can clearly deliver information;
Flexible and able to handle ad-hoc tasks;
Organized, punctual, and attentive to details;
Positive and with a good sense of humor.
Responsibilities:
Be the master of the office — ensure everything is organized, clean, functional, and up to company standards;
Provide high-quality internal service to employees and respond to requests and office-related concerns;
Conduct office tours for newcomers and help them settle into the workspace;
Coordinate cleaning and maintenance activities;
Manage office vendors, suppliers, and repair services;
Order and maintain necessary office supplies (kitchen items, household goods, stationery, first aid kit, etc.);
Monitor stock levels and ensure uninterrupted office operations;
Participate in inventory management and asset tracking;
Cooperate with courier services and coordinate deliveries;
Support budget tracking and basic expense monitoring;
Ensure proper document flow and administrative processes;
Provide office support for internal events and employee activities;
Handle ad-hoc office requests and operational tasks.
What we offer:
Annual paid vacation of 18 working days.
Extra vacation days for long-lasting cooperation.
Annual paid sick leave of 10 days.
Maternity/Paternity leave.
The opportunity for sabbatical leave.
Marriage and Parenthood Package.
Compensation for sports activities or health insurance covering (up to 250$ per year) — after the trial period.
Career development plan.
English and Spanish classes.
Paying taxes and managing PE (Private Entrepreneur).
Technical equipment.
Internal Referral program.
Opportunity to take part in company volunteering activities.
Sombra is a “Friendly to Veterans” award-holder.
If you believe you are a suitable candidate for this position, please attach your updated resume using the provided link.
Our recruitment team will review your profile, and if it aligns with our current job openings, we will contact you shortly. If you don’t receive a reply from us within 5 business days, it means we have decided to move forward with other candidates.
Thank you for understanding!
Temporary position, part-time (4 hours per day) in Ivano-Frankivsk.
Requirements:
1-3
years of experience in a similar role, preferably in a company with
50-100 employees;
Experience in organizing office services and supporting office operations;
Knowledge of Microsoft Office, and office equipment;
Experience with basic budget planning and expense tracking;
Strong verbal and written communication skills;
Ability to prioritize tasks and respond quickly to operational requests;
Good time management and attention to detail;
Intermediate English level or higher.
Client-oriented with a strong sense of ownership;
An effective communicator who can clearly deliver information;
Flexible and able to handle ad-hoc tasks;
Organized, punctual, and attentive to details;
Positive and with a good sense of humor.
Responsibilities:
Be the master of the office — ensure everything is organized, clean, functional, and up to company standards;
Provide high-quality internal service to employees and respond to requests and office-related concerns;
Conduct office tours for newcomers and help them settle into the workspace;
Coordinate cleaning and maintenance activities;
Manage office vendors, suppliers, and repair services;
Order and maintain necessary office supplies (kitchen items, household goods, stationery, first aid kit, etc.);
Monitor stock levels and ensure uninterrupted office operations;
Participate in inventory management and asset tracking;
Cooperate with courier services and coordinate deliveries;
Support budget tracking and basic expense monitoring;
Ensure proper document flow and administrative processes;
Provide office support for internal events and employee activities;
Handle ad-hoc office requests and operational tasks.
What we offer:
Annual paid vacation of 18 working days.
Extra vacation days for long-lasting cooperation.
Annual paid sick leave of 10 days.
Maternity/Paternity leave.
The opportunity for sabbatical leave.
Marriage and Parenthood Package.
Compensation for sports activities or health insurance covering (up to 250$ per year) — after the trial period.
Career development plan.
English and Spanish classes.
Paying taxes and managing PE (Private Entrepreneur).
Technical equipment.
Internal Referral program.
Opportunity to take part in company volunteering activities.
Sombra is a “Friendly to Veterans” award-holder.
If you believe you are a suitable candidate for this position, please attach your updated resume using the provided link.
Our recruitment team will review your profile, and if it aligns with our current job openings, we will contact you shortly. If you don’t receive a reply from us within 5 business days, it means we have decided to move forward with other candidates.
Thank you for understanding!